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Dealing with an NRI

You never gave the NRI seller Form 16A or Form 131, or gave a wrong one: the fix

The tax is paid and the statement is filed. The certificate is the last step, and a wrong PAN behind it is the one that hurts.

You deducted and deposited the NRI seller's tax, but never sent the TDS certificate (Form 16A for payments up to 31 March 2026, Form 131 from 1 April 2026), or sent one that carries the wrong PAN, amount or year. The seller is now asking for it to file their return or claim a refund.
Last reviewed: 27 September 20265 min readReviewed by Preetesh Maloo, CA

The short answer

If you never issued Form 16A or Form 131 to the NRI seller, download it from the TRACES portal now and send it: the seller's credit comes from your filed statement, not from the certificate, so a late certificate costs you a daily penalty exposure but does not cost the seller the credit. If the certificate is wrong because your statement carried the wrong PAN, amount or quarter, file a correction statement first, then download a fresh certificate.

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Never issued Form 16A or Form 131 to the NRI seller: how serious is it

It is the least serious TDS gap, if your statement was filed correctly.

SituationHow badSeller's credit
Statement filed right, certificate never sentLow: a daily penalty can applyAlready showing
Statement never filedHigh: late fee from the due dateMissing until you file
Wrong PAN on the statementHighMissing until corrected
Wrong amount or quarterMediumWrong until corrected

The certificate was due 15 days after the statement's due date: 15 August, 15 November, 15 February and 15 June for the four quarters. Missing it can draw Rs 500 for each day of delay, capped at the tax deductible (Section 465(2) of the 2025 Act, formerly Section 272A(2)(g)); the daily figure rose from Rs 100 on 1 April 2022.

How to issue a late or corrected Form 16A or Form 131

Fix the statement first; the certificate comes out of it.

1. Check that your statement for the quarter was filed and processed on TRACES. If not, file it first; the late filing guide covers the fee. 2. If the seller's PAN, the amount or the quarter is wrong, file a correction statement on TRACES and wait for it to be processed. 3. Download the certificate from TRACES: Form 16A for a payment up to 31 March 2026, Form 131 from 1 April 2026. A certificate typed up outside TRACES is not the valid form. 4. Sign it and send it to the seller with the challan details.

For a payment from 1 October 2026 by a resident individual or HUF buyer, reported on Form 141, Schedule E, the seller's certificate is Form 132.

If the seller's PAN was wrong

A wrong PAN is the case where a missing certificate becomes a real problem. The credit follows the PAN on your statement, so it goes to that PAN, or to no one if the PAN does not exist, and the seller sees nothing.

Fix the PAN by a correction statement; the credit then moves. Incorrect information in a statement can draw a penalty of Rs 10,000 to Rs 1 lakh (Section 461 of the 2025 Act, formerly Section 271H), and the one-month grace for late statements does not cover it.

A worked example: Priya in Kochi

Priya paid Rs 62 lakh on 20 April 2026 for a flat Thomas, an NRI in Toronto, had owned since 2013. She deducted 14.3%, Rs 8,86,600, and filed Form 144 on time. One digit of Thomas's PAN was wrong, and she never issued Form 131. In October 2026 Thomas finds no credit in his tax statement.

ItemDetail
Form 131 due15 August 2026
Days late if issued on 14 October 202660
Penalty exposure at Rs 500 a dayUp to Rs 30,000

She files a correction with the right PAN, waits for processing, then downloads Form 131 and emails it to Thomas. The Rs 8,86,600 then shows against his PAN.

What's involved

What the CA actually does

  1. 1

    Find what actually broke

    We check your statement on TRACES: filed or not, which PAN, which quarter, and whether it was processed.

  2. 2

    File the correction

    We file the correction statement for a wrong PAN, amount or quarter and track it through processing.

  3. 3

    Issue the certificate

    We download Form 16A or Form 131 from TRACES and send it to the seller with the challan details.

  4. 4

    Reply to any notice

    If a penalty notice arrives for the late certificate or the wrong PAN, we reply with the correction record and your reasons.

What to have ready

Documents you'll typically need

  • Your TAN and TRACES login
  • The filed Form 27Q or Form 144 and its acknowledgement
  • TDS challans
  • Seller's PAN card copy
  • Any notice received

References on this page

  • Section 203, 1961 / Section 395(4), 2025 Act; Rule 31 of the 1962 Rules / Rule 215 of the 2026 Rules: duty to issue the TDS certificate, 15 days from the statement's due date
  • Section 272A(2)(g), 1961 / Section 465(2), 2025 Act: Rs 500 a day for failure to issue the certificate, capped at the tax
  • CBDT Circular 1 of 2012: TDS certificates generated and downloaded from the TIN central system, now TRACES
  • Section 199, 1961 / Section 390, 2025 Act, and Rule 37BA of the 1962 Rules: credit given on the deductor's statement
  • Section 271H, 1961 / Section 461, 2025 Act: penalty for incorrect information in a TDS statement
  • Form 16A to Form 131; Form 27Q to Form 144; Form 26AS to Form 168 (Income-tax Rules 2026)

Frequently asked questions

Common questions

Yes, for any past quarter whose statement has been processed. The daily penalty stops running the day you issue it.

One for each quarter in which you paid, covering that quarter's payments.

It cannot be levied where you show reasonable cause for the delay (Section 470 of the 2025 Act, formerly Section 273B).

That the PAN, the amount and the payment date match their Form 26AS, now Form 168. A mismatch means your statement needs correcting.

File the correction as soon as you find it. Every day the credit sits elsewhere delays the seller's return, and a notice is likelier the longer it stays.

The exceptions that change the answer

Where the general rule stops applying to you

Every rule below has a carve-out, a cut-off date or a condition that flips the answer. These are the ones that decide real cases.

TDS rate when buying property from an NRI

Right now: 12.5% plus surcharge and cess on LTCG

Where it works differently

The gain is short-term
TDS is at the applicable slab rate, effectively 30% plus surcharge and cess for most NRI sellers.
s.195 requires deduction at 'rates in force' for the actual character of the income.
No lower-deduction certificate is obtained
TDS applies to the ENTIRE SALE CONSIDERATION, not to the gain.
s.195 operates on the sum paid unless the AO determines otherwise. This is the whole commercial case for Form 13 / Form 128.
There are joint NRI sellers
TDS is deducted separately against each seller's PAN in their ownership proportion.
Rule 37BA. Deducting entirely against one PAN strands the other's credit.
The buyer deducts 1% under s.194-IA
Wrong section. The buyer becomes an assessee-in-default under s.201 for the shortfall plus 1% per month interest and penalty under s.271C.
s.194-IA applies only where the seller is a RESIDENT.

Commonly got wrong

  • TDS on property purchase is 1% over Rs 50 lakh. That is s.194-IA, for RESIDENT sellers only. For a non-resident seller it is s.195 at the full capital-gains rate, with no threshold.1% applies only if the seller is a resident. NRI seller means s.195 at 12.5% plus surcharge and cess on the whole consideration unless a certificate is obtained.
  • The buyer files Form 26QB. 26QB (Form 141 from 1 April 2026) was for s.194-IA resident sellers. Until 30 September 2026 an NRI-seller purchase needed a TAN and Form 27Q (Form 144 from 1 April 2026). From 1 October 2026 a resident individual or HUF buyer uses Form 141's new Schedule E against their PAN, but still deducts at the s.195 / s.393(2) rate, not 1%.Buying from an NRI, you deduct at the full capital-gains rate, not 1%. If you pay on or after 1 October 2026 and you are a resident individual or HUF, you report it on Form 141 Schedule E against your PAN and give the seller Form 132; no TAN is needed. Payments before that date needed a TAN and Form 27Q or Form 144.

How a resident individual buyer deposits TDS on an NRI's property

Right now: No TAN needed: a resident individual or HUF buyer deposits and reports the TDS on Form 141 Schedule E against their PAN and issues Form 132 to the seller

Where it works differently

The buyer is a company, firm, trust or an NRI
Still needs a TAN and files Form 144.
s.397(1)(c) as amended by the Finance Act 2026 (and the Fifth Amendment Rules that follow it) covers only resident individual and HUF buyers.
The payment is rent or interest to a non-resident
Not covered. The payer still needs a TAN.
The amendment is limited to consideration for transfer of immovable property.
The seller has no PAN
Schedule E asks for the seller's foreign contact details, Tax Residency Certificate details and foreign Tax Identification Number.
Used to decide the applicable rate.
Instalments straddle 1 October 2026
The route follows the date of each payment: instalments paid on or before 30 September 2026 go through TAN and Form 27Q / Form 144, later ones through Form 141 Schedule E.
Both the s.397(1)(c) amendment and the Fifth Amendment Rules take effect on 1 October 2026; neither source we read carves out agreements already signed, so treat the payment date as decisive and confirm on the portal.

Commonly got wrong

  • The TAN rule is gone, so the buyer deducts 1% like a resident sale. Only the reporting route changed. The rate is still the s.195 / s.393(2) rate on the whole consideration unless there is a lower-deduction certificate.From 1 October 2026 you do not need a TAN, but you still deduct at the full capital-gains rate for a non-resident seller and report it on Form 141 Schedule E.
  • Every buyer from an NRI can now skip the TAN. Only resident individuals and HUFs are covered.If the buyer is a company, firm, trust or itself a non-resident, it still needs a TAN and files Form 144.

The NRI seller wants the TDS certificate. How do I fix it?

Send the deed, your challans, your filed statements and the seller's PAN and documents for a fix-it review. We will find what broke, correct it and issue the certificate. Free call, no obligation.

No card, no obligation. All certification and filing work is handled by ICAI-registered practising Chartered Accountants.